·         Acknowledgements of reservation request will be sent after each reservation form is received/processed, as well as each time a reservation is modified/changed and/or cancelled. For online registration/housing, acknowledgement is immediate. For faxed/mailed forms, acknowledgements will be sent within 2 business days of completion of processing. Please review acknowledgements carefully for accuracy. If you do not receive an acknowledgement within 14 days of submission, please contact the Housing Bureau via fax 813-218-3369 or e-mail, Housing@VisitTampaBay.com.

·         Reservations are processed on a first-come, first-served basis. Availability may be limited at hotels. Only one room reservation can be booked online per internet session.  If you need to book multiple reservations, please contact the Housing Bureau and they can assist with multiple reservations. 

·         All hotels require a credit card guarantee of one night's room and tax with each reservation request.  Housing forms received without a valid credit card will be returned and will not be processed. Credit cards must be valid through February 28, 2010 in order to be considered a proper guarantee.

·         All hotel room rates are subject to applicable state and local taxes in effect at the time of check-in (currently 12% - subject to change without notice).

·         Though the Housing Bureau will stay open through February 9, cancellations can be made without penalty up until 72 hours prior to your arrival date.  Cancellations within 72 hours of arrival are subject to forfeiture of first night’s deposit.  New Reservations, cancellations or changes must be made by email, fax or mail to the Housing Bureau through February 9, 2010.  After this date, direct all changes to the designated hotel.

·         Please note the following request of information when booking your reservation online.  Please list your Club on the "company" line and list your Age Group on the "position" line.  This will help us ensure we have the correct listing for all individuals.